These
instructions will help you prepare your group and individual presentations. It
is the briefest of overviews. Powerpoint does include all kinds of backgrounds
and layout options. You may use them if you wish but it is not necessary.
1) Open Powerpoint
2) Select ‘Blank
presentation’ from
on screen box—hit ok
3) Choose a layout format by double clicking
on it (I use the ‘blank’ one in lower right corner)
4) Click on ‘File’ menu then ‘save as’
5) Choose your disc or the 'student folder'
on the lab computer as the destination and give your presentation a
name—this is the name for the whole set of slides, not just the file you
are creating
6) To insert an image-- Click on ‘Insert’ menu, point to ‘Picture’, point and release on ‘From file…’
Images
can be those that you have taken, scanned in, or found on the web. Be sure to
give proper credit for images that you have borrowed. List the URL or reference
information under the image on the slide. All images must be in a '.jpg',
'.jpeg', or '.gif' format.
7) Get into your folder of images in the on
screen box (if it is on network space you will have to have opened a connection
before step 4)
8) Click on a file and the preview box will
let you see what that image is.
9) Click on insert to place that file on the
slide
The image can be
moved by clicking within the image and dragging it. It can also be resized by
clicking on the image to select it (get the open boxes to come up around its
edges). Then click on an open box and drag the image larger or smaller.
Remember that making it much bigger may cause some distortion of quality.
10) More than one image can be inserted onto
the same slide.
11) To add text—go to the tool bar at the bottom
of the screen and click on the icon that looks like a page (with a letter A on
it)
12) Move cursor to screen and click where you
want the text—type away!
13) Change fonts/styles etc using the top
tool bar
14) Move the text by clicking to select it and then click and
drag to move it
15) To make another slide in the same
presentation click on the ‘Insert’ menu and choose ‘New slide’ (or on a Mac just type ‘apple and m’
at the same time) DO NOT use “new” under the file
menu—this will start a new presentation
16) Pick a layout and start a new slide
17) Before closing make sure to save your presentation
18) To rearrange the order of your slides – click on you presentation to
view a slide. You need to get into the slide sorter view. Click on the ‘View’ menu and choose ‘Slide sorter’. You will then see thumbnail prints of
all of your slides in the order they appear in the presentation.
19) Click on the slide you want to move to
select it (it will become outlined and a cursor will appear to its left) Drag
the slide so that the cursor is to the left of its new position
20) To view your presentation—Click on ‘Slide show’ menu and choose ‘View
show’
21) Choose the name of your presentation and
hit return
22) To change slides click the mouse
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23) ALWAYS make BACKUP FILES
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To make
manipulation easier during your presentation it is a good idea to insert blank
slides whenever you will be talking and not using the projector. That way you
can have the program up and running throughout the presentation and do not need
to stop and find files just to load up image slides.
Your
presentation will go much more smoothly if you have practiced it. Outloud. Get
used to how to move from one slide to the next (by mouse or arrow keys). Work
out transitions between slides and between speakers. Watch where you stand so
that you do not block the slide you worked so hard to make.
Your
presentation will also go more smoothly if you have preloaded it onto the
desktop of the instructor's bench computer. The first 10 minutes of lab will be
used to pre-load and introduce the presentations.
Powerpoint can
do lots of other ‘gee-wow’ things. These are not necessary for a
good presentation and should be used sparingly. Have fun but do not go
overboard!